Committee Minutes October 2023

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JBTC Committee Meeting

11th October 2023
6:34PM

The President opened the meeting and thanked everyone for their attendance.

Attendees:

Rob Duffy, Bill Stahlhut, Kendall McMaster, Annette Sampson, Tony Lim, Elisha Bell, Marty Bell

Apologies:

Jackie Lyons, Mandy Meredith, Julie Dart and Rod Rose

Previous minutes reviewed for action items, with the following outcomes:

  1. Interclub series has been successfully negotiated and the club is happy with the result and the final list of races.
  2. AGM and organisation of voting successful, discussions on-going for greater attendance outside of current committee for next year.
  3. Swim clinic has been a success; thankyou to organisers and Julie Dart.
  4. Email survey to be sent out seeking support for an enduro event at Iluka (for long and short course member integration)

Agenda item 1

  • Member communication.
    • Feedback was received regarding the WhatsApp training groups, primarily about inclusion and access.
    • It was decided that all members would be added to the JBTC Training group and an additional JBTC Social group.
    • The rules for posting to the groups will be publicised, and members are encouraged to post their sessions to the training group.
  • Action: Tony and Rob

Agenda item 2

  • Club Champion, Awards and presentation.
    • The president proposed additional recognition awards to be added to the club presentation night. The categories to be added include
      • Club-person of the year,
      • Standout performance,
      • Club champion,
      • Rookie of the year.
      • In addition to these awards, a sub-group should be established to identify the winner of each.
    • The main criteria to be eligible to receive any award shall include current member and have volunteered at Iluka Club meet at least once throughout the current season.
  • All in attendance agreed to this point.

Agenda item 3.

  • Elite Energy sponsorship.
  • All attendees agreed to this point.

Agenda item 4

  • Elisha and Marty proposed having a calendar with all dates for significant events on the club website. In addition to having the dates all visible on a single page, there will be a live document on which to nominate for marshal positions at the monthly club meets.
    • This is a no obligation approach; just an option to allow some others the opportunity to race.
  • Approved by the committee as a great idea.
  • Action – Marty and Elisha will produce, pass to webmaster for how to display.
  • The committee believe there could be sponsorship available via Sports club (IE: ST Georges CC). Individual members asked to investigate and report back at the next committee meeting.
  • The president then closed the meeting at 7:34 pm, thanking all members for their attendance and participation in the meeting.

Marty Bell: President
Tony Lim: Secretary